Event Administration

This is a repository for various forms, checklists, etcetera for the smooth operation of the Shire events; the processes involved in hosting an event (with timelines, checklists, forms needed and so on), and the processes involved in having feasts at events.

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Event Files

This section covers the necessary steps for a successful event. It includes process timeline, event bids, budget sheets, paperwork checklist, etc.

Event planner (MS Word document)
Event budget spreadsheet (MS Excel worksheet)

A Guide to Introduce Our Organization to Site Owners and Managers for Potential Use of Facilities by the SCA (.pdf)

Middle Kingdom Waiver Policy Important! Event Steward (Autocrat) and Gate (Troll) must read. (.pdf)

Event Insurance Documents (Society)
Event Sign-in for Gate (Troll) (.pdf)
List Table Sign-in for Armored/Rapier Combat (.pdf)
Minor Event form (single minor) (.pdf)
Minor Event form Family (multiple minors) (.pdf)
Event Equestrian form (Adult) (.pdf)

Shire Events 2017

Meetings: Tuesdays, 7pm-10pm
Grover Hall Rm E304, OU Campus

Meeting A&S Classes:
TBD/A

Craft Nights: Thursdays, Starting Sept. 7
7PM – 10PM – Grover Hall Rm W125
Every other week

Fighter Practice: Tuesdays, 6pm – 7:45pm
Sundays starting September 3,
1pm – 5pm Morton Hall, Rm 201

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